We had a successful business meeting last Friday. Kudos to the 8 of us who attended and got through a full agenda in 25 minutes! Woo Hoo! Special thanks to KL for adding a festive touch by BRINGING THE BANANAS!
December 16 Business Meeting Minutes
Item 1
8 members present. CJV was facilitator. Opened meeting with Serenity Prayer. JM volunteered as secretary and take notes. Thank you JM for taking notes!
Item 2
Meeting Structure and Organization:
Though we do not have the manpower to fill all positions, we did make some progress.
8 members present. CJV was facilitator. Opened meeting with Serenity Prayer. JM volunteered as secretary and take notes. Thank you JM for taking notes!
Item 2
Meeting Structure and Organization:
Though we do not have the manpower to fill all positions, we did make some progress.
- Meeting Manager (MM) the person who signs for the keys and serves as the main contact for the church. We need a backup MM. JM fills the role currently KK offered to add her name contingent on her reviewing the contract.
- Meeting Secretary-(MS) group voted at Sept. 16 business meeting to rotate this job. Facilitators must have three months in ACA and sign up to lead the meeting for a month at a time. KL will lead the meeting Dec. 23. MG will lead Dec. 30. KS will handle keys for January and other members like CJ and JM will assist her in leading. Thank you all!
- Meeting Treasurer: ideally, we need a backup treasurer as well to allow us to open a meeting checking account. KL is our current treasurer. thank you! We have not found a backup treasurer yet. KL will begin giving monthly reports on our finances. Also discussed the group donating to WSO and Intergroup. This is a goal of our meeting, but no action was taken.
- Literature Manager: the LM is responsible for any meeting books and handouts the group owns and provides to members. KD is our literature person. She was not in attendance to confirm. KS volunteered to make copies of phone list and meeting format and to spend her own funds/donate the service. Thank you KS!
- Communications Coordinator: the CC updates blog, runs business meetings, updates phone lists, contacts newcomers by email, takes newcomer calls because his/her number appears on the ACA WSO website, and if necessary, shares about the meeting in the community. CJV did most of these jobs electronically, i.e. via the blog, emails, etc. The next CC can eliminate the blog and do it all by paper. It's up to the group and the volunteer who fills in when she steps down. No one has taken the job officially, yet, but two people have shown interest. CJ is stepping down effective Jan. 1, 2012.
- Group Rep: The GR attends the Phoenix Intergroup meetings and reports back to OSH. So far, we have not had anyone fill this role.
Discussed flexibility of roles and utilizing the suggestions for trusted servants in the ACA handbook/red text to provide guidance as the meeting grows and changes.
Item 3: Utilizing the kitchen for a social "meeting after the meeting."
A Proposal that I, the treasurer, KL begin a minimum of a quarterly "meeting after the meeting" social time, directly after the group convenes that evening. Emphasis will be on group cohesiveness, relationship growth, and further conversation beyond formal meeting constraints. This may include fun and self expression as we have an opportunity to enjoy recovery with our fellow travelers. We may alternate the "post meeting coordinator" as decided by group conscience in the meeting, per ACA guidelines. Continuation of the post meeting events are contingent on interest of group members. A budgeted amount of $10.00 per event for refreshments/beverages, with a one time additional $5.00 start-up cost to off-set basic supplies, would be needed from our bank.
Action taken: Meeting voted to approve $15 for treasurer to plan and hold the first OSH "meeting after the meeting." She will announce a date during announcements time at an upcoming meeting. Thank you KL!
A Proposal that I, the treasurer, KL begin a minimum of a quarterly "meeting after the meeting" social time, directly after the group convenes that evening. Emphasis will be on group cohesiveness, relationship growth, and further conversation beyond formal meeting constraints. This may include fun and self expression as we have an opportunity to enjoy recovery with our fellow travelers. We may alternate the "post meeting coordinator" as decided by group conscience in the meeting, per ACA guidelines. Continuation of the post meeting events are contingent on interest of group members. A budgeted amount of $10.00 per event for refreshments/beverages, with a one time additional $5.00 start-up cost to off-set basic supplies, would be needed from our bank.
Action taken: Meeting voted to approve $15 for treasurer to plan and hold the first OSH "meeting after the meeting." She will announce a date during announcements time at an upcoming meeting. Thank you KL!
Meeting adjourned at approx. 8:45.
Another successful business meeting! That sounds just fantastic. I liked the details from this meeting. We have also hired the planner for organizing our first annual business meeting and luncheon at the most suitable meeting space San Francisco.
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